Information for the data subject (applicant) in the case of direct collection (Art. 13 GDPR)
Your personal application data will be processed in accordance with the General Data Protection Regulation and the country-specific data protection regulations applicable to the Solenix Group (hereinafter “the group"). For this purpose, the group has implemented numerous technical and organizational measures to ensure the protection of your applicant data.
Your documents have been received by Solenix Engineering GmbH (hereinafter "Solenix"), a company of the group. Based on internal group agreements, Solenix carries out the application processes for and on behalf of the entire Solenix group.
The Solenix group consists of the following subsidiaries:
Solenix Engineering GmbH
Spreestraße 3
64295 Darmstadt
Deutschland
Solenix Engineering Schweiz GmbH
Pfannenstiel 12
4624 Härkingen
Switzerland
Solenix Engineering Italia s.r.l.
Via Enrico Fermi 62
00044 Frascati
Italy
Solenix GmbH
Bornstrasse 3
4616 Kappel
Switzerland
Solenix Deutschland GmbH
Spreestrasse 3
64295 Darmstadt
Germany
Solenix Schweiz GmbH
Pfannenstiel 12
4624 Härkingen
Switzerland
Solenix Italia s.r.l.
Via Umberto Giordano 70
00124 Roma
Italy
All subsidiaries comply with the requirements of the General Data Protection Regulation (hereinafter "GDPR").
As part of our application process and due to the close cooperation between the individual companies of the group, we intend to transfer your data within the group. With regard to the processing of your personal data in Switzerland, we would like to point out that the European Commission has confirmed in a decision that there is an adequate level of data protection in Switzerland.
Contact details of the responsible body
The responsible body for data processing of your application on behalf of the group within the meaning of data protection law is:
Solenix Engineering GmbH
Spreestraße 3
64295 Darmstadt
Deutschland
Tel. +49 6151 870 91-0
E-Mail: info@solenix.ch
Further information about our company, persons authorized to represent us, as well as other contact options can be found in our website https://solenix.ch/legal.
You can reach our data protection officer at datenschutzbeauftragter@solenix.de or at our postal address with the addition of "Data protection officer".
What type of data do we process?
For our application process we need and process the following personal data:
- name and surname
- postal address
- phone number
- email address
- certificates and qualifications
- CV
- short profile
- skills matrix
Data transfer to partners
An essential part of the business activities of the group is the cooperation with other companies and customers within the framework of projects, which may also involve the assignment of our employees to these companies and customers.
The projects are regularly put out to tender, in which the respective company of the group has to prove, among other things, that suitable and qualified personnel are available.
For this purpose, Solenix might need to transmit the above-mentioned data to a narrow circle of contact persons of its (potential) partner companies and customers (hereinafter jointly “contractual partners”).
A transmission takes place exclusively to contractual partners who are based in a member state of the European Union or in a country for which the European Commission has confirmed an adequate level of data protection.
The purpose of the transmission is to determine whether a company of the group can be commissioned by the relevant contractual partner to establish an employment relationship between a company of the group and you.
During the recruitment process Solenix will inform you if your personal data needs to be transferred to a contractual partner. The transmission takes place on the basis of an agreement with the respective contractual partner or company, according to which they are obliged to delete the transmitted personal data if it is decided not to proceed with your application.
For what purposes is the processing of your personal data necessary and what are the legal bases?
We process the personal data sent with your application in order to check your suitability for a position, or any other vacant positions in our company, and to carry out the application process. Your personal data is processed on the legal basis of Art. 88 GDPR in conjunction with Section 26 (1) BDSG (new). According to this, the processing of your personal data is permitted, which is necessary in the course of making a decision on the establishment of an employment relationship.
Storage beyond the current application process or disclosure to third parties constitutes consent in accordance with Article 6 Paragraph 1 lit. a GDPR, which meets the requirements for consent in accordance with Article 7 Paragraphs 1-4 GDPR fulfilled, ahead.
Who receives your data?
Internal recipients have access to your application. These are: the recruitment team, hiring managers, executive management, and IT administrators.
As mentioned above, it may be that in the preparation of business proposals Solenix needs to forward your data to its customers.
How long do we keep your data?
If your application is followed by the conclusion of a contract, your data must be stored and used for the purpose of the usual organizational and administrative process, in compliance with the relevant legal regulations.
In the event that your application is unsuccessful and no employment contract for the position for which you have applied is concluded with Solenix, Solenix will store your aforementioned personal data (electronic and printed) in an applicant database for a period up to 6 months.
The purpose of storing your personal data is to enable Solenix to contact you based on your professional profile in the event of future vacancies. If a future vacancy fits your professional profile, Solenix may contact you to inquire about your interest in the available position.
There is no obligation on your part to express your interest or to participate in the application process for future vacant positions.
Your personal data is subject to the access rights of the employees responsible for recruitment at Solenix while it is being stored. Solenix employees who are not involved in the application and hiring process do not have access to your personal data.
Should you not agree to this, you can withdraw your consent anytime by contacting us and ask for your information to be removed from the database.
What are your rights when you provide us with personal information?
Right to information
Right to rectification
Right to restriction of processing
Right to erasure
Right to information
Right to data portability
Right to object
Details on your rights can also be found on the privacy page on our website.
Provision of personal data and consequence of non-provision:
Applicants must provide the relevant personal data for an application process. The lack of necessary personal data means that an application cannot be considered or that employment is not possible.
Automated decision-making:
There is no automated decision-making or profiling.
Right to complain to a supervisory authority
You also have the right to complain to a data protection supervisory authority about the processing of your personal data by us. The supervisory authority responsible for us is: The Hessian Commissioner for Data Protection and Freedom of Information, Gustav-Stresemann-Ring 1, 65189 Wiesbaden, telephone: 0611 1408-0, fax: 0611 1408-900, e-mail: poststelle@datenschutz.hessen.de
Right of withdrawal
You are entitled to revoke this consent in accordance with Art. 7 Para. 3 DSGVO at any time and without giving reasons. In the event of a revocation, Solenix will no longer transmit your personal data to its contractual partners. However, any processing of your personal data carried out until the revocation remains lawful.
Voluntary declaration
You are not obliged to agree to this declaration of consent. If you are rejected, you will not suffer any disadvantages during the application process at Solenix. However, Solenix cannot offer you any positions that would have arisen because of a contractor's interest in your profile.